Group Safety & Security Administrator

Thomas Cook

Job Title: Group  Safety & Security Administrator

Department/ Business Area: Group  Safety & Security

Location: Peterborough

Role overview: Support the Safety & Security Contract Manager and wider Group Safety & Security Team. You will be responsible for providing first class proactive  administrative Safety & Security  support. You will adopt an efficient, client focused approach and identify solutions in a timely manner, providing the appropriate advice and guidance to line managers and external audit providers regarding Safety & Security.  This is a very broad role encompassing all Group Safety & Security  and you will be required to work on ad hoc projects as and when necessary.

Key Tasks:

• Collate information from all business areas within Thomas Cook on employee and customer accidents, incidents, days lost through work related accidents or illness and produce monthly, quarterly and annual MI reports
• Through the A1 Control point system undertake trend analysis and working with the Safety and Security Contract Manager, put in place the relevant control methodologies to address unidentified issues
• Correspond with regulatory authorities where required, including enforcing authority correspondence
• Lead on the administrative implementation of safety & security improvement plans
• Meet and liaise with all third party suppliers in relation to safety & security audits under the direction of the Safety & Security Contract Manager
• Assist the Safety & Security contract manager in planning and organising S&S training, send out joining instructions and keep training records
• Manage record keeping for risk assessments/self-assessments
• Carry out network wide surveys when required and produce meaningful assessments and conclusions from the information
• Assist in the devising and implementation of operational health and safety procedures
• Assist with the preparation of communications to internal, external customers and third party contractors
• Develop strong relations and effective interfaces with internal and external partners
• Process and track incoming invoices ensuring timely payment to vendors and keeping vendors and team members updated on status

• Collate information from all business areas  across Thomas Cook including Peterborough and Aldersgate offices 

 

Personal Skills/ Knowledge:

Essential:

• Excellent organisational and planning skills
• Attention to Detail
• Excellent written and verbal communication skills
• Passion for Safety and Security
• Safety and/or security experience within a professional services environment
• Ability to work successfully in a demanding environment
• Ability to balance a challenging workload with demanding deadlines

Technical Skills & Knowledge:
• Previous experience of database management and management reporting
• Experience with incident reporting systems and database management
• High attention to detail and commitment to deliver work to agreed deadlines

 

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