Administrative Assistant II-Nephrology

Medical College of Wisconsin

Job Description

 

 

 

 

POSITION IDENTIFICATION

 

Position Title:  Administrative Assistant II                  

Department:    Medicine

Division:           Nephrology

Location:          Clinical Cancer Center, 5th floor, Nephrology Suite

Workweek:      M-F 8am-5pm

 

 

SUPERVISORY RELATIONSHIPS

 

Reports to:  Administrative Coordinator I                                                                                                     

Collaborates with (if applicable):                                                                                                                  

Directly Supervises: None

 

 

POSITION PURPOSE

 

Under general supervision, perform routine and some advanced administrative duties requiring general knowledge of organizational policies and procedures.

 

 

ESSENTIAL BEHAVIORS

 

Build Trust: Operate with transparency, no hidden agenda; place confidence in colleagues, give proper credit to others. Follow through on agreed upon actions. Treat sensitive or confidential information appropriately. Keep emotions under control. Exhibit ethical and moral behavior in everyday business conduct.

Foster Communication: Demonstrate ability to carefully listen to others at all levels of the organization.  Seek and listen to feedback and be approachable. Express thoughts and ideas effectively.  Display and promote cross cultural sensitivity. 

Display Stewardship: Understand business implications of decisions.  Conserve organization resources.  Look for ways to improve and promote quality.  Take personal responsibility.  Use resources in an efficient and cost-effective manner. 

 

 

ESSENTIAL DUTIES

In order of importance

 

1.      Prepare and compose correspondence, reports, memorandums and other documents using basic and more advanced functions of computer applications and software packages.

 

2.      Answer and relay telephone calls, resolve routine inquiries and take appropriate messages.  Provide answers to routine inquiries.  Use discretion in information provided.

 

3.      Gather needed information and compile and prepare reports from varied resources.  Prepare and process reports based on a predetermined schedule.

 

4.      Coordinate and maintain calendar of events, appointments, meeting, and travel itineraries for assigned staff..

 

5.      Order office supplies.

 

6.      Process basic payment requests, requisitions and process invoices.

 

7.      Greet and direct visitors. Distribute incoming mail and process outgoing mail. Organize and maintain file system.  Maintain records. Maintain office equipment such as changing toner in printer, copier and fax machine.

 

8.      Carry out recurring office procedures.  Respond to differing situations in the work of the area.

 

9.      Assist in special projects as needed.

 

 

OTHER DUTIES

 

Perform other duties as assigned.

 

 

MINIMUM POSITION QUALIFICATIONS

Appropriate education and/or experience may be substituted on equivalent basis

 

Education:                     High School Diploma or equivalent

 

Experience:                   2 years of progressively responsible administrative support experience

 

Certifications/Licenses: None

 

 

KNOWLEDGE, SKILLS, & ABILITIES

 

Excellent oral and written communication skills are essential.  Strong critical thinking, problem solving and attentiveness to detail required.  Ability to demonstrate responsibility and dependability when completing assignments; plan and organize work according to established priorities and complete assignments accurately within established timeframes.  Demonstrates cooperation, courtesy and consideration when working effectively with varied people.  Ability to work independently and as part of a team.

 

 

BACKGROUND CHECKS- Employment in this position is contingent upon successfully passing

Check all that apply:

                      background and criminal history check,

          background, criminal history and caregiver misconduct check in accordance with the Wisconsin Caregiver Background Check Law,

                      physical examination, or

                      driving record check

                      other: ____________________     

 

 

PHYSICAL DEMANDS

 

Manual Dexterity:        Work requires definite skilled and accurate physical operations requiring some closely coordinated performance.

 

Physical Effort:            Work requires handling light weight materials or equipment with no special speed or exertion.

 

Working Conditions:    Ordinary office working conditions with some slightly disagreeable features.

 

Hazards:                        Negligible.  Little or no exposure to hazards.

 

_____________________________________________________________________________

The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.  Scheduling flexibility is required to accommodate changing business needs.

 

·         Equal Opportunity Employer Minorities/Women/Veterans/Disabled

 

 

 



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