COORDINATING PLANNER

City of Chicago

JOB ANNOUNCEMENT

Coordinating Planner

City of Chicago Department of Transportation

Number of Positions:  1 

This position is contained within the Programming Section in the Division of Project Development’s Planning and  Programming Unit.  The position is responsible for the coordination, management, and oversight of the City’s Federal Transit Authority (FTA) funded capital program.  This position is also responsible for the coordination, management, and oversight of the City’s State of Illinois Department of Commerce and Economic Opportunity (DCEO) funded capital program and for researching, identifying, applying for, and managing new grant funding opportunities for Department programs and capital projects.

 

ESSENTIAL DUTIES:

 

• Researching and identifying projects eligible for FTA grant funding
• Coordinating cooperative work across multiple City departments in order to prepare FTA grant applications through the FTA’s specialized TEAM grant application and reporting system
• Serving as the City’s liaison and main point-of-contact to the FTA
• Coordinating, preparing, and submitting required project quarterly reports to the FTA
• Maintaining up-to-date knowledge of the FTA’s and federal government’s requirements and regulations for agencies receiving funding
• Overseeing the preparation of numerous reports required by the FTA including the City’s Annual Certifications and Assurances, semi-annual DBE report, Title IV Report, National Transit Database Monthly Reports, etc
• Leading the City’s preparation, participation, and response to the FTA’s Triennial Review
• Serving as the Department’s liaison and main point of contact to DCEO
• Managing the preparation and submission of grant applications including development of the scope of work for each grant
• Directing the review and approval of project grant agreements
• Coordinating the preparation, approval, and submission of quarterly reports for all active projects with DCEO funding
• Overseeing and coordinating project close-out reports
• Determining actual and estimated grant funds received in the current and following years
• Preparing the necessary reports, documentation, and justifications required by the Office  of Budget and Management (OBM) as part of the preparation of the Annual Appropriations Ordinance (925 Ordinance)
• Coordinating amendments to the 925 Ordinance as needed due to changes in anticipated and actual grant awards
• Attending City Council Budget Committee meetings as needed in order to address and answer any questions that may arise related to CDOT projects included in the 925 Ordinance
• Developing a comprehensive grant reporting and tracking system for all managed grant programs (i.e., FTA, DCEO, etc) and integrating it with Department’s existing tracking system for FHWA and IDOT funded projects

 

Note:  The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class

 

Location:  Department of Transportation, 30 N. LaSalle, Chicago, IL 60602

Hours:       8:30am to 4:30pm

 

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

Graduation from an accredited college or university with a Master’s degree in Urban Planning, Transportation Planning, Environmental Planning or a directly related field, plus five years of work experience in the development and management of major planning or research studies, including two years in a supervisory experience related to the responsibilities of the position, or an equivalent combination of education, training and experience provided that the minimum degree requirement is met

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

Education & Employment Verification:  Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying.  If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE:  You must provide your transcripts or diploma, professional license, or training certificates at time of processing.

NOTE:  To be considered for this position you must provide information about your educational background and your work experience.  You must include job titles, dates of employment, and specific job duties.  (If you are a current City employee, Acting Up cannot be considered.)  If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position.  There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Selection Requirement: 

This position requires applicants to complete an interview which will include a written exercise as part of the interview.  The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

• Previous experience in capital programming
• Previous grant management experience
• Previous experience with FTA grants

VETERANS PREFERENCE NOTE:  The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge.  Eligible candidates must have at least six months of active duty documented.  In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?"  In addition, you must attach documentation to verify your military service.  For veterans, you must attach a copy of your DD214 to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service.  For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application.  Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.

Evaluation:  Your initial evaluation will be based on information provided on the application form and documents submitted with the application.  Applications must be submitted by the individual applicant.  No second party applicants will be accepted.

Residency Requirement:  An employee must be an actual resident of the City of Chicago.  Proof of residency will be required at the time of employment.

If you are disabled and require a reasonable accommodation to file your application, please contact the City of Chicago, Department of Human Resources at 312-744-4976, TTY: 312-744-5035.  You will be required to provide information regarding your request.

 

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

 

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

 

 City of Chicago                             Department of Human Resources

Rahm Emanuel, Mayor                                        Soo Choi, Commissioner

 

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