DIR OF ADMINISTRATION II
City of Chicago
DIRECTOR OF ADMINISTRATION II – FINANCE DIVISION
CHICAGO DEPARTMENT OF TRANSPORTATION
JOB ANNOUNCEMENT
NUMBER OF VACANCIES: 2
Under general supervision, the class manages and supervises administrative functions in support of the operations of a large bureau or a moderate sized City department; and performs related duties as required.
ESSENTIAL DUTIES:
- Coordinates and directs professional and administrative staff engaged in purchasing, human resources, timekeeping and payroll, finance and/or budget preparation activities
- Develops and implements administrative work procedures to ensure the efficiency of support functions and office operations
- Oversees the development and administration of corporate and non-corporate budgets for departmental operations and grant funded programs
- Supervises the maintenance of accounting records and prepares financial and budgetary reports to accounts for revenues and fund expenditures
- Works with departmental managers in preparing and processing contracts for professional services
- Monitors the preparation and processing of purchase requisitions for the procurement of supplies and equipment and the processing of invoices for payment
- Supervises the maintenance of manual and computerized timekeeping records and the preparation of payrolls
- Administers human resource programs and services directing staff engaged in HR activities including employee selection and hiring, employment processing, training and staff development, maintenance of HR records and employee relations
- Prepares the department’s or bureau’s annual personnel, operating or special program budgets
- Establishes work standards and evaluates staff performance
- Liaisons with other City departments regarding personnel, purchasing and budgetary matters
- Prepares reports on section’s work activities
- Work with enterprise software
- And, other job related duties as assigned
CHICAGO DEPARTMENT OF TRANSPORTATION
Location: 30 North LaSalle Street, Chicago
Shift: Monday thru Friday
Hours: 8:30 AM – 4:30 PM
THIS POSITION IS IN THE CAREER SERVICE
Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or directly related field, plus four years of budgetary, human resource or office administration experience of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable. You must also provide your valid U.S. driver's license at time of processing.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.
Residency Requirement: An employee must be an actual resident of the City of Chicago. Proof of residency will be required at the time of employment.
If you are disabled and require a reasonable accommodation to file your application, please contact the City of Chicago, Department of Human Resources at 312-744-4976, TTY: 312-744-5035. You will be required to provide information regarding your request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Opportunity and Military Friendly Employer
City of Chicago Department of Human Resources
Rahm Emanuel, Mayor Soo Choi, Commissioner
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