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Specialist, Administrative Services Midland, TX

ConocoPhillips

 
Our Company
 
ConocoPhillips is the world’s largest independent E&P company based on production and proved reserves. Headquartered in Houston, Texas, ConocoPhillips had operations and activities in 30 countries, $57 billion in annual revenue, $118 billion of total assets, and approximately 17,100 employees as of March 31, 2013. Production from continuing operations averaged 1,555 MBOED for the three months ended March 31, 2013, and proved reserves were 8.6 billion BOE as of Dec. 31, 2012.
 
Employees across the globe focus on fulfilling our core SPIRIT Values of safety, people, integrity, responsibility, innovation, and teamwork. We apply the characteristics that define leadership excellence in how we engage each other, collaborate with our teams, and drive the business.
 
Description:
 
The primary purpose of this position is to ensure office services are efficiently handled in a timely manner by performing administrative duties, scheduling, distributing mail, and assisting with Senior Staff Specialist duties as necessary in the Mid-Continent Business Unit.
 
Responsibilities may include:
  • Fleet vehicle administration – liaison with Fleet Services to maintain usage of assigned and pool vehicles for the business unit.
  • Order and coordinate the delivery of all break room supplies, plotter supplies, all copier, fax and printer paper. Collaborate with key operators on each floor for plotters and fax machines issues.
  • Handle in-house service calls and coordinates with key operators on each floor for fax machines.
  • Clerical Duties – Sorts mail, processes invoices for approval from vendors, general filing, order office supplies and secondary backup to handle floral arrangements. Sets up and schedule for staff meetings.
  • Cost analysis – Prepares reports dep’t G&A quarterly office supplies expenditures.
  • Coordinator for Emergency Disaster Organization – Develop plans and timelines to coordinate EDO training schedule with H&S business partner.
  • Conduct monthly and quarterly inspections on emergency equipment and provide reports accordingly.
  • Group Records Lead Assistant – liaison with IDM to maintain group compliance according to Records Management guiding principles.
  • Backup for receptionist during breaks and lunch. Perform front desk job functions in a professional and accurate manner.
  • Special projects or assignments as required to provide administrative services for the Midland Office. Post and remove notices and postings.
  • Manage multiple projects and demonstrate accuracy and flexibility in all day-to-day functions
  • Special projects or assignments as required providing Facilities Services support for MCBU.
  • Serves as back up between employees and general maintenance and outside contractors for minor general services.
  • Backup for access badge security system.
  • Arrange equipment repairs and follow up to ensure prompt service
  • Stock office & kitchen supplies and copy paper in designated areas and maintains appropriate inventory.
  • Provide timely mail services by promptly distributing mail twice a day, preparing out-going mail (overnight, regular), adding postage to the mail meter, and maintaining the business reply account.
  • Operate postage mail equipment.
Basic/Required:
 
Preferred:
 
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of October 28, 2014.
 
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire
 
ConocoPhillips is an equal opportunity employer


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